There may come a time while searching for your dream job at which you are offered a position you feel compelled to decline. There are a multitude of reasons for declining a job offer, from disliking a commute to feeling generally ill at ease during the interview process. Whatever your reason for rejecting a job offer, doing so politely and professionally will allow you to maintain a positive reputation in your industry, as well as a rapport with that company in the future. Our recruiters help people every day in advancing in their career, and oftentimes that involves coaching candidates on declining a job offer. Here are some guidelines to help you decline a job offer politely:

Keep the big picture in mind. You might not feel this job is right for you at this time for whatever reason, but it is possible that you might feel differently under different circumstances. For this reason it is important that you keep positive relationships with the companies who show interest in you. This is especially true if your reason for wanting to decline an offer is contingent upon subjective circumstances that have potential to change (inability to find near enough housing, for example).

Communicate quickly. Once you have made the decision that you do not wish to accept an offer, it is important to compose yourself and make a phone call to the office. In this phone call, inform the individual in charge of hiring that you feel that you need to decline the offer. It is not necessarily your obligation to provide a reason; simply saying, “I do not feel that this is a good fit for me at this time,” will communicate what is necessary while remaining humble and courteous. If you do plan to offer a reason, be aware that some managers might counter you with a solution to your problem with the job. For instance, if you feel uncomfortable with a lengthy commute, you may be invited to telecommute instead. If you feel that you will decline the position regardless of what accommodations are made, it may be unnecessary to cite a specific reason for turning the offer down. Another highlight of being vague is that you do not say anything that could hinder future talks with this company.

Write a letter. After you have made the phone call to the office and verbally declined a job offer, the final step is to write a formal letter thanking the hiring manager for his/her time, consideration and for offering the position. This is the most polite thing you can do, and it is the right thing to do after any interaction with a hiring department. Thank-you notes are encouraged after interviewing for a job, as well as after being offered a job–regardless of what your decision about that job may be. Doing this will corroborate why you were likely offered the job in the first place: you are a courteous, humble and appreciative individual. Again, this step is integral in considering the future with this company. You never know what might change down the road.

Contact us today to get started building your dreams on offers you won’t want to decline!

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