Even if you’ve been out of the job hunting game for a while, it should come as no surprise that job inquiries and applications happen almost exclusively via e-mail. E-mail can make the process quicker and more efficient, but it can also be quite impersonal. On top of that, online job postings make it possible to reach hundreds, even thousands, of potential applicants, all of whom will be submitting their inquiries via e-mail as well. With so much competition and such an impersonal form of communication, how can a candidate stand out?
The e-mail introduction–the modern form of the cover letter–is the perfect opportunity to distinguish yourself. Think of it as demonstrating your communication skills to the hiring manager for the first time. With these helpful tips, you’ll come across as clear, well-prepared, and well-suited to the job in question.
Keep the subject simple. It can be tempting to craft an imaginative subject line in order to stand out, but the hiring manager may not pick up on your creativity and just scroll by. Don’t overthink it! Opt for simple yet direct language that leaves no question about why you’re reaching out. Subject lines like “Quality Inspector Position Inquiry” or “Quality Inspector Application” will work best.
Personalize your salutation. “To Whom It May Concern” is still an acceptable way to start an email, but it can come across as old-fashioned and overly broad. If you do not know the recipient’s name or gender, “Dear Hiring Manager” is recommended. If you do know the person’s name, you can address them by “Mr.” or “Ms.” but only if you are sure of their gender. Otherwise, using their full name, i.e. “Dear John Smith” will work.
Let your resume do the talking. The best email inquiries keep it brief. This is not the time to summarize your entire resume, but including two to three sentences (maximum!) about your suitability for the job is a good idea. These sentences can highlight your most recent job, your years in the industry, or any relevant certifications that you hold.
Include your contact info. Yes, this will be listed on your resume as well, but don’t make the hiring manager hunt it down. After you thank the hiring manager for their consideration and sign off, be sure to include your e-mail address and phone number at the bottom of your inquiry note.
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